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Application Process

We are currently finalising enrolments for Pre-School, Kindergarten, Year 3 and Year 7, in 2020. We will be commencing enrolments for 2021 at the end of Semester 1 2019.  You can join any waitlist at any time by submitting an application. We welcome you to contact the Admissions Office if you have questions.

STEP 1: EXPLORE THE SCHOOL

Families are invited to explore the School by browsing the website, attending an open day or regional visit, or by contacting the Admissions Office.

STEP 2: REGISTRATION

Families should register formally with the School by lodging an application for registration as early as possible, noting that from 1 May 2018, offers are prioritised in order of age at registration. Please note that registration can only be accepted once a child has been born.  Applicants will be placed on the registration list, also known as the waiting list for their requested year of entry once the Admissions Office receives a registration form and full payment of the non-refundable registration fee of $175.

The submission of an application does not guarantee the offer of a place and the acceptance by the School of an Application for Registration is not an offer of a place at the School. For more information, please see our FAQs and Admissions Policy.

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The main points of entry for the School are listed below. Applications for entry to all other year groups are welcome, though available places are limited. Applicants will be invited for assessment and interview as places become available.

The main points of entry for the School are:

Year Group	Open to	Age requirements
Pre-School	day students	must turn 3 by 30 April in year of entry
Pre-Kindergarten Northside	day students	must turn 4 by 30 April in year of entry
Kindergarten Southside	day students	must turn 5 by 30 April in year of entry
Year 3	day students	must turn 8 by 30 April in year of entry
Year 7	day students boarding (boys & girls)	must turn 12 by 30 April in year of entry
Year 11	day students boarding (boys & girls)	must turn 16 by 30 April in year of entry

Applications for entry to all other year groups are welcome. Applicants will be invited for assessment and interview as places become available.

Scholarships

Prospective students wishing to apply for a scholarship in Years 7 or 11 must submit a separate application for a scholarship. Families currently on the registration list will be notified via email when scholarship applications are open.

STEP 3: APPLICATION

Applicants will only be invited to attend an interview if a place is available. Please note that for the main entry points, the interview may be completed after an offer has been accepted. The School will make offers to applicants on each waiting list, in the order outlined in the Admissions Policy until all places in each year group are full. For more information, please see our FAQs and Admissions Policy. For main entry points only, in the two years prior to the registered entry year, the School will seek to contact families to confirm their continued desire for a place and to provide information about the application process, open days and any other relevant events.

Families wishing to continue with their application are asked to return:

• Copies of the prospective students’ last two school reports (if applicable)
• Copies of all NAPLAN test reports for prospective students who are already in Year 3 or above at an Australian school

• Copies of any medical, psychological, learning support or other reports that may be relevant to the student’s educational and other needs; and

• Parents may be required to provide consent for the School to obtain references from previous Schools or medical professionals or specialists as required.

On receipt of this information, the School will determine the number of offers based on positions available.

Please note that if families are unable to supply the required information by the date requested, the opportunity to be offered a position may be delayed or declined. If incorrect information is supplied or there is no response to contact from the School, an application may be declined or an offer may be withdrawn.

Families are also requested to let the School know if they no longer wish to apply for a place so that the Admissions Office does not continue to contact them and so that other families on the registration list can be contacted.

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STEP 4: OFFER, ACCEPTANCE AND WAITLISTING

For main entry points, offers are generally made during the course of the two years prior to entry.

If an offer of a place is made, parents will be informed via email and asked to return the signed acceptance form with the payment of the non-refundable School Renewal Charge to secure the enrolment. Parents/guardians must also complete a Student and Family Information Form for each student commencing. Accepting a place at the School includes acceptance of the School’s formal terms and conditions of enrolment, provided with the offer. Offers not accepted by the specified date may be withdrawn.

Once a child’s offer of a place has been accepted, the School will provide login details to our information and communication portal, CGS Connect, which will contain information about orientation events, parent information sessions, uniform information, textbook requirements, co-curricular activities, and other relevant announcements. A year’s Fee Schedule is usually released in the preceding December and payment options are forwarded to families with the invoice for the first term’s fees in January.

If the School cannot make an offer because places are no longer available, applicants will be asked if they would like their application to be deferred to the waitlist for a future year in the original order of priority. Families who choose to defer their application to a later date than originally requested are asked to contact the Admissions Office in writing. If a vacant place becomes available during the current academic year, the next student on the waitlist as per the Admissions Policy may be invited to attend an interview at the School for consideration of an Offer of a place.  For more information, please see our FAQs and Admissions Policy.

For students entering Pre-School, the year of commencement will be considered provisional and will be confirmed during the Interview process outlined below.

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STEP 5: INTERVIEWS

Interviews will be conducted in the year prior to entry.

The School offers an academically-oriented curriculum, focusing at all levels on academic effort. Therefore, through interviews, assessment and analysis of previous reports and NAPLAN results, applicants must demonstrate sufficient academic aptitude, personal maturity and good conduct. The interview process is designed to ascertain how the School can best support the student on commencement at the School.

The assessment and interview process differs depending on the desired entry level:

Pre-School to Year 2

Applicants for entry in any year at this stage attend, with their parents/guardians, an interview with a senior member of the Primary School staff. Where relevant, families are asked to send previous school, early learning centre or childcare centre reports for consideration prior to the interview. Parents/guardians must complete a questionnaire prior to the interview. During the interview, students will be observed during play and will undertake a cognitive and/or social assessment to determine their ability to access the School’s learning programme. If applicants are not yet thought to be ready, they will be offered the opportunity to defer their entry to a later year.

Year 3 to Year 6

Applicants for entry in any year at this stage attend, with their parents/guardians, an interview with a senior member of the Primary School staff. Families are asked to send previous school reports, and NAPLAN results where applicable, for consideration prior to the interview. Parents/guardians, with the student, must complete a questionnaire prior to the interview. They may also undertake some aptitude testing to determine their ability to access the School’s curriculum or to assist with class placement.

Year 7 to Year 11

Applicants for entry in any year at this stage attend, with their parents/guardians, an interview with a senior member of the Senior School staff. The student must complete a questionnaire prior to the interview. They may also undertake some aptitude testing to determine their ability to access the School’s curriculum and to assist with class placement. Applicants for Years 8 and above may also be asked to consider their subject choices in relation to the School’s curriculum at the relevant stage. Applicants for Year 11 may also have a consultation to review their proposed course of study and the level of proficiency if taking IB language courses.

The interviewer will discuss all areas of School life, the student’s interests and areas of potential support, subject selections where relevant, and the School’s expectations.

Scholarship entry for Years 7 and 11: Candidates applying for scholarships for entry to Year 7 and 11 undertake scholarship testing, with Year 11 applicants also undertaking an interview.

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